Do you know who agreed to be recorded?

1. Question 1 of 8Do you have a list of every tool that records or transcribes conversations in your organization, including ones staff installed themselves?

   Yes, and we review itWe know the approved tools onlyNo, or not sure
2. Question 2 of 8Is every participant told before recording or transcription starts?

   Yes, every participant, every timeThere is a notice, but late joiners or callers can miss itNo, or not sure
3. Question 3 of 8Does the notice say that an AI tool or an outside vendor will transcribe or analyze the conversation, where that is the case?

   Yes, it names the AI or vendor useIt says only that the call may be recordedNo, or not sure
4. Question 4 of 8Do you keep a record for each participant of what they were told and how they responded?

   Yes, per participantPer meeting or call, without naming participantsNo, or not sure
5. Question 5 of 8When you do not know where a participant is, do you treat the conversation as needing everyone's consent?

   Yes, all-party consent is our defaultOnly for states we know require itNo, or not sure
6. Question 6 of 8Do you know whether your recording or notetaking vendor keeps conversation data for its own purposes, such as training?

   Yes, we checked the contract and settingsWe assume notNo, or not sure
7. Question 7 of 8Do you know whether any tool you use identifies speakers by their voice?

   Yes, we checked, and it is off or consented toWe know it does, but have not addressed itNo, or not sure
8. Question 8 of 8If an AI tool writes into its own notes that consent was given, do you hold a separate record of that consent?

   Yes, or no tool writes consent into notesSometimesNo, the tool's note is the only record, or not sure

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